What are Job Notes? How do I use Job Notes?
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Job Notes are accessible from the notes tab when you click on any job. Job Notes are similar to Candidate Notes and have three parts:
Add Note: Type in text and format it.
Attach Files: Sometimes it makes sense to store and re-use documents instead of typing in text. You can attach up to three files to each job note. Need more? Just add another note!
Mark Private: Some information about jobs isn't supposed to be seen by everyone. When you check mark private you limit who can see each job note to a specific list of users.
How to use Job Notes
Job Notes are a flexible place to put "recruiting stuff" instead of your desktop or shared online folders that your team can’t access.
JobScore is meant to be a hiring headquarters for everyone on your team. Here are a few things other employers have put in job notes to promote collaboration and make recruiting easier:
Talent Strategy briefs, intake forms, or anything else used to create a hiring plan.
Private details about the job that aren't on the (public) job description. (e.g. Must be willing to travel, target start date, opportunity for promotion, details on who you'll work for / work with, etc.)
Market Intelligence (e.g. Company X just had a layoff, we should target them for candidates)
Sourcing Plans & Budgets (use job boards X, Y & Z; search resume database A for keywords B, C, & D, engage search firms E, F, & G)
Expenses and receipts (e.g. invoices for Job Fairs attended, entertainment expenses, etc.)
The rationale for major hiring plan pivots & other learnings
What Job Notes are not meant for
Job Notes are so flexible and useful that you might be tempted to put *everything* in there. Here are a few examples of things that we encourage you NOT to put into Job Notes as it will make them unwieldy:
Names of candidates to recruit (add them as candidates and assign them to the job or tag them)
Resumes
Cover Letters
Details about candidates / Candidate feedback (use Candidate Notes & Interviews)
Job Descriptions
Email Templates used to communicate with candidates throughout the process.
Note Templates used to complete recruiter phone screens, hiring manager phone interviews, onsite interview feedback collection, etc.
Interview Templates & Scorecards
Task Templates & Interview scheduling information
Offer Templates, Offer Letters, and Compensation Information
Think of Job Notes like a trunk in your attic - a convenient place to put stuff so that it’s still in your house - but not a place to put things you need to find easily or use frequently.